If you are looking to join a dynamic and growing team, Islands West Produce is currently hiring! With a long history in Victoria, we take pride in providing excellent client service and being passionate about our Islands West product offerings.

The Payroll & AP position, a main contact point for the Accounting Department, is a diverse role. Responsibilities include handling the bi-weekly payroll, staffing hours, benefits program, and managing and processing financial payables for the company and other subsidiaries. The regular tax filings for payroll source deductions and GST as required. In addition, the Payroll and AP Administrator support the Accounting Manager with various tasks, including bank reconciliations and monthly meeting reporting.   

DUTIES & RESPONSIBILITIES

Payroll

• Responsible for the preparation and processing of bi-weekly payroll
• Ensure accuracy of approved timesheets
• Track and deduct special payroll deductions
• Ensure all employee files are updated in ADP which includes new enrollments, terminations or changes to employees’ benefits.
• Investigate and resolve payroll issues with human resources and management
• Prepare and ensure timely processing of journal entries into the accounting system
• Quarterly and Annual WorkSafe reporting
• Prepare T4’s, ROE’s and various payroll reports as requested
• Other payroll duties as assigned.

Accounts Payable

• Reconcile customer invoices with purchase orders and receiving documents
• Generate cheques and EFT payments, forward for signature and authorization
• Prepares and posts accounts payable transactions
• Ensured all company payments are issued in a timely manner in accordance with terms
• Manage the Aged AP listings
• Must maintain accurate records to assist with future questioning or audits.

Additional Accounting responsibilities

• Complete and maintain Work Safe BC claims.
• Support the Accounting Manager with preparation for budget meetings
• Reconcile company credit card statements
• Maintain compliance with CRA, Service Canada and BC Labor Standards.
• Prepare various report and worksheets on weekly, monthly, and period ends as needed and directed
• Maintaining Daily Exchange Rate
• Daily Posting of GL Batches
• Provide administrative support to management as requested
• Other duties as directed by Accounting Manager

QUALIFICATIONS

• Three to five years of payroll experience (preference given to members of the NPI)
• Payroll Compliance Professional (PCP) or working towards designation.
• Experience in accounts payable (knowledge regarding EFT and cheque payment methods)
• Familiar with Benefits program implementations
• Ability to calculate figures and amounts such as discounts and interest
• Full understanding of Revenue Canada documents.
• Familiar with Work Safe BC requirements

Personality & Aptitudes:

• Hands-on individual with a strong work ethic
• Compassionate, with integrity, empathy, and high standards for self and others
• Mature, responsible, and reliable
• Good business sense and resourceful
• Capable of strategic thinking and analysis
• Meticulous and attentive to details
• Open-minded, flexible, and able to adapt and succeed in a multi-cultural work environment
• Possess positive and constructive work attitudes

Language & communication skills:

• Strong interpersonal and communication skills
• Effective conflict resolution skills
• Exceptional relationship building abilities

Other knowledge & skills:

• Strong business writing skills
• Experience using Sage 300 & ADP software
• Computer proficiency in Microsoft Office 365
• Strong organizational skills
• Demonstrated continuous learning and personal/professional development.
• Comfortable with onsite role.

BENEFITS:

• Extended healthcare benefits eligibility
• Employee discounts on products.