The Payroll & AP position, a main contact point for the Accounting Department, is a diverse role.  Their responsibilities include handling bi-weekly payroll, staffing hours, benefits programs, and managing and processing financial payables for the company and its subsidiaries. The regular tax filings for payroll source deductions and GST as required. Additionally, the AP & Payroll Administrator assists the Accounting Manager with various tasks, including bank reconciliations and preparing monthly meeting reports.   

DUTIES/RESPONSIBILITIES:

Payroll 

• Responsible for the preparation and processing of bi-weekly payroll  

• Ensure accuracy of approved timesheets  

• Track and deduct special payroll deductions  

• Ensure all data files are complete for transmission to ADP.
  Investigate and resolve payroll issues with Human Resources, Operations, and management  

• Prepare and ensure the timely processing of journal entries into the accounting system  

• Quarterly and Annual WorkSafe reporting  

• Prepare T4’s, ROE’s and various payroll reports as requested  

• Ensure new enrollments, terminations, or changes to employees’ benefits are updated in a timely manner in the benefit company portals  

• Other payroll duties as assigned. 
   

Accounts Payable 

• Generate cheques and EFT payments, forward for signature or authorization 

• Prepares and posts accounts payable transactions 

• Ensured all company payments are issued in a timely manner in accordance with terms 

• Match customer invoices with purchase orders and receiving documents 

• Manage the Aged AP listings 

• Follow established processes and procedures to ensure accurate invoice entries   

• Must maintain accurate and well-filed data to assist in easy finding when needed for questioning or audits. 
   

Additional Accounting responsibilities  

• Complete and maintain WCB claims 

• Support the Accounting Manager with preparation for budget meetings 

• Reconcile company credit card statements  

• Be up to date with Revenue Canada and be compliant accordingly. 

• Prepare various report and worksheets on weekly, monthly, and period ends as needed and directed 

• Maintaining Daily Exchange Rate  

• Daily Posting of GL Batches 

• Provide administrative support to management as requested 

• Other duties as directed by the Accounting Manager
  
   

QUALIFICATIONS 

(Minimum acceptable qualifications, experience & personal qualities required by the job holder) 

• Payroll experience (preference given to members of the CPA)  

• Payable experience of accounts (knowledge regarding EFT and cheque payment methods) 

• Familiar with Benefits program implementations 

• Ability to calculate figures and amounts such as discounts and interest 

• Full understanding of Revenue Canada documents. 

• Familiar with WorkSafe requirements 

Personality & Aptitudes: 

• Hands-on individual with a strong work ethic  

• Strong and firm, with integrity, empathy, and high standards for self and others   

• Mature, responsible, and reliable  

• Good business sense and resourceful  

• Capable of strategic thinking and analysis  

• Meticulous and attentive to details  

• Open-minded, flexible, and able to adapt and succeed in a multi-cultural work environment  

• Possess positive and constructive work attitudes  

Language & communication skills: 

• Strong interpersonal and communication skills  

• Effective conflict resolution skills  

• Exceptional relationship-building abilities  

Other knowledge & skills:  

• Strong business writing kills  

• Familiarity with Sage 300 & ADP software 

• Computer proficiency in Microsoft Office programs, and Windows  

• Strong organizational skills  

• Demonstrated continuous learning and personal/professional development  

BENEFITS:

• Extended healthcare benefits eligibility
• Employee discounts on products.